Hey, it’s Friday, so don’t expect my analogies to be stellar, dear readers.This handy feature means you can use a single mouse and keyboard and switch between Mac and iPad. That’s pretty groovy, right? It’s like the Mac equivalent of spring cleaning, only with email…and, um, mbox files…and stuff. Then you’ll just press the “Choose” button, and your archived emails will all appear back in Apple Mail in an “Import” folder.Īfter you’ve found the information that you need, you can delete that imported folder again if you’d like to (as you still have the mbox file you saved out). OK, now you need to look at some of the messages you saved within that mbox file, so how do you bring them back? In Mail, you’ll pick File> Import Mailboxes, and then choose “Apple Mail” as the data format.Ĭlick “Continue,” and pick your mbox file from where you saved it.
#Spectrum email for mac osx archive#
That’s your archive! Make sure that you see a separate mbox file for every mailbox (and subfolder) you exported, but after you’re sure that things are safe, you can go back into Mail and delete the archive mailbox you created by right-clicking it again. When your Mac is done exporting the mbox file, you’ll see something like the below in the location where you saved it (though you may see a different file structure depending on where you exported from and whether you included subfolders): The exporting process can take a long time for all you email hoarders, so to watch the progress, choose Window> Activity within Mail.
Now you’ll drag and drop your messages to archive into that mailbox.Īfter you’re satisfied that everything you want to remove from Mail is in your new mailbox, right- or Control-click on it and pick “Export Mailbox” (or select it and choose Mailbox> Export Mailbox from the menu).Ĭhoose a place to save your archive, and be certain that you check “Export all subfolders” if your mailbox has any. Press “OK” on that dialog box, and you’ll see your new mailbox appear in the left-hand list. That means that the messages you move to that mailbox will be stored locally on your machine and not on your email server, which is just fine since we’ll be removing them from the program anyhow. You’ll do this by choosing Mailbox> New Mailbox, and within the window that appears, pick the location for your creation and give it a descriptive name.įor the location, “On My Mac” is probably the best option. If you’re not careful when you’re moving messages around, it’s pretty easy to make a mistake and accidentally delete things you didn’t mean to.Īnyway, to get started with this in Mavericks Mail, it’s easiest to first organize all of the messages you’re going to archive into a mailbox of their own, assuming they’re not already. Secondly, be very sure that you’ve got a backup of your machine before you get started. You will no longer have access to them on any iOS devices or other computers you may have. First, know that this will pull your chosen messages off of your mail server, which means that the only place they’ll be stored is on your Mac. However, t here are a couple of caveats to archiving your mail that you should be aware of. So you could export your mailboxes out in what’s called mbox format, ready to reimport the data if need be. I mean, if it's possible you'll need to access them again, it's good to have an archive, right? But it's not entirely necessary for you to keep them cluttering up Mail if the information is years old.
Just because that would drive me batty doesn’t mean it’s not a viable solution for you.Ī different (and in my opinion, better) option is to take old messages out of Mail altogether. Sure, leaving messages in the Mail application (or even stuffed in your inbox) for the rest of time is one choice.
If you like to keep old e-mails, you've got quite a few ways you can go about storing them.
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